Hard Facilities Management Water Hygiene Award of Contracts

REPORT TO; Assistant Director, Property, Procurement and Commercial

DECISION DATE: 25^th June 2024

PROPOSED RECOMMENDATION

To award contracts for Hard Facilities Management Water Hygiene: Risk Assessment and Monitoringfor North Yorkshire Council, following the completion of a procurement exercise to:

· North contract – Global Environmental Excellence Ltd

· East contract - Aquatrust Water & Ventilation Ltd

· West contract – Aquatrust Water & Ventilation Ltd

BACKGROUND TO SUPPORT THE RECOMMENDATION

A decision was made to undertake a procurement exercise to establish new contracts for the Water Hygiene: Risk Assessment, Monitoring and Works as the contracts established by the former County Council for this are due to expire on the 30^th June 2024.  The new contracts include provision to provide all relevant servicing and maintenance for additional Council properties as other contract arrangements expire, as well as provision for Property’s Traded Service Property Solutions clients.  The intention to procure was entered onto the forward plan in February 2023 and the decision to procure was made on the 3^rd July 2023, with the procurement being a key decision.

Each contract awarded will be for a duration of three years with options to extend for a further two – two-year periods (resulting in a maximum contract period of seven years). 

LEGAL AND GOVERNANCE COMPLIANCE

The procurement exercise was undertaken by the Council’s Procurement and Contract Management Service September 2023 to June 2024.

RECOMMENDATION

That contracts be awarded for Hard Facilities Management Water Hygiene: Risk Assessment, Monitoring and Works.

Hard Facilities Management Contract Award – Water Hygiene

Katherine Edge, Senior Property Officer

25^th June 2024